Wellington Advocacy is seeking a highly organized and experienced Administrative Assistant. This role is ideal for a proactive, detail-oriented professional with a strong background in executive support, project coordination, and stakeholder management within a fast-paced, political or corporate environment. Working closely with the Management Team, this role ensures the smooth operation of internal processes and external client engagements.
The Role:
- Provide high-level administrative support to leadership, including calendar management, travel coordination, and meeting preparation.
- Manage internal and client-facing communications, including scheduling and correspondence.
- Maintain accurate records, files, and client databases to ensure timely follow-up and organizational efficiency.
- Liaise professionally with clients, political offices, and internal teams to ensure seamless coordination.
- Contribute to the planning and execution of events, stakeholder meetings, and special projects.
Qualifications:
- Post-secondary education in business administration, political science, communications, or a related field.
- 10+ years of progressive experience in senior administrative roles, preferably in government, public affairs, or executive support.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks under tight deadlines.
- Strong written and verbal communication skills, including experience preparing professional documents for high-level audiences.
- Proven ability to manage confidential information with discretion.
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook); CRM knowledge is an asset.
- Bilingualism (English/French) is an asset.
Who We Are:
Wellington Advocacy is a prominent national full-service public affairs team with decades of professional experience, serving as senior advisors in Canada’s highest political offices across the political spectrum. We offer a comprehensive range of government relations services, strategic communications, and global partnerships to Canada’s most prominent industry leaders, corporations, trade associations, and non-profit organizations.
Our team members possess a variety of diverse skill sets, ensuring the delivery of the best advice, analysis, and mentorship to our partners and clients. We believe in fostering a culture that is personally and professionally rewarding, offering our team members a meaningful role to grow their expertise and drive forward the success of our clients.
Location:
Alberta | Full-time | Hybrid